Left to right-Seated: Eva Pope-Garrett, Joan Hiltenbrand, Shirley Marie Wright, HL Wright, Betty Boyd, Jack Johnson. Middle: Margaret Carson, Leslie Wolf, Sandra Gilliam, Tammy Harvey, Jan Davis, Carla Jackson, Martha Rains. Back: Samuel Parker, Robert Lange, Buck Willis, Justin Bartlow, Cecil Wood, Connie Lou Wood, Gerald Rapson, and Clark Miller, TAAA Director.
Tri-County Council on Aging
The Council carries out advisory functions which further the area agency's mission of developing and coordinating community-based systems of services for all older persons in the planning and service area.
The advisory council is separate and distinct from the area agency governing board and is composed of:
More than 50% older persons, including minority individuals
Representatives of older persons
Representatives of health care provider organizations
Representatives of supportive service providers organizations
Persons with leadership experience in the voluntary and private sectors
Local elected officials
General public
The responsibility of the advisory council is to advise the area agency relative to:
Developing and administering the area plan
Conducting public hearings
Representing the interests of older persons
Reviewing and commenting on all community policies, programs, and actions which affect
older persons with the intent of assuring maximum coordination and responsiveness to older
persons.
Tri-County Council on Aging Committees
Resource Allocation Committee
The primary responsibilities of the Resource Allocation Committee are to evaluate the utilization of existing resources and to ensure adequate coverage of services provided under provision of the Older Americans Act of 1965 as amended.
After receiving reports and priorities from the Needs Analysis Committee and Agency on Aging staff, the Resource Allocation Committee will perform the following courses of action:
Review the funding formula and advise the Tulsa Area Agency on Aging on the allocation of
funds;
Approve the Request for Proposal (RFP) and the preliminary allocations of funds for the following grant year;
Review applications for funding and recommend projects to be funded for the following grant year to the Tri-County Council on Aging;
Explore other resources of financial support for projects that have been identified by the Needs Analysis Committee of the Tri-County Council on Aging; and
Review the utilization of existing resources to ensure that maximum value is being obtained from them.
Legislative/Education Committee
The primary responsibility of the Legislative/Education Committee is to provide council members with information related to legislative activities that may affect senior citizens. This committee meets regularly during the legislative session. This committee also plans the annual Legislative Breakfast which is held October each year.
Finance Committee
It is the duty of the Finance Committee to maintain financial records that show sources and amounts of income, disbursements, and transfers of funds of the Council on Aging. The committee receives and reviews all requests for disbursements and reports findings and recommendations to the Council on Aging. The Finance Committee makes a full financial report annually to the Council and interim financial reports at each monthly meeting of the Council.
Monitoring & Evaluation Committee
Monitoring and Evaluation relates to management of the total program. Where monitoring is the day to day observation of activities, evaluation is a review of the direction and effectiveness of major aspects of the aging in terms of priorities, as established, and the laws, rules and policies by which programs are administered. Although program activities are those most often reviewed by the committee, the effective use of funds and financial accountability are also appropriate areas of concern. The M & E Committee reports to the Council on Aging its findings and recommendations for further funding prior to making final awards for the following year.
Needs Analysis Committee
The primary responsibility of the Needs Analysis Committee is to identify the needs of elderly persons of the three-county area, to identify existing services, and then to determine the unmet needs from which priorities will be selected. Activities include conducting surveys, public forums or review of census data. The conclusion of Needs Analysis activities includes the prioritization of needs. The identified priority needs are then incorporated into the Area Plan.
Executive Committee
The Executive Committeel consists of the chair, vice-chair, standing committee chairs and two representatives appointed by the chair assuring membership from each county. The Executive Committee has authority to implement courses of action approved by the Council on Aging. It may also act on urgent matters between meetings, pending approval by the Council on Aging.