Title 3
PUBLIC PROPERTY, RECORDS, FLAG, SEAL
This title has been amended by the following: 21025
- CHAPTER 1. PUBLIC PROPERTY AND RECORDS
- CHAPTER 2. CORPORATE SEAL AND FLAG
- CHAPTER 3. FACSIMILE SIGNATURES AUTHORIZED
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CHAPTER 1
PUBLIC PROPERTY AND RECORDS
Section 100. Use of Public Property.
Section 101. Cemetery Register.
Section 102. Certified Copies.
Section 103. Correspondence File.
Section 104. Depository of Public Records.
Section 105. Employee Records.
Section 106. Termination and Leave Records for Employees of Police and
Fire Department.
Section 107. Date of Filing and Index.
Section 108. Notice Records.
Section 109. Ordinance Records.
Section 110. Petition Records.
Section 111. Withdrawal of Records.
Section 112. City Clerk to Sell Copies of Criminal Code.
Section 113. City Clerk and Municipal Court Clerk to Sell Copies of Traffic
Code.
Section 114. Correspondence Files.
Section 115. Permit Records.
Section 116. Motor Vehicle Records.
Section 117. Motor Vehicle Identification and Numbering.
Section 118. Motor Vehicle Use.
Section 119. Vehicle Transfers.
Section 120. The City Council of the City of Tulsa and all Boards,
Commissions, Trusts and Authorities of the City of Tulsa Must
File Copies of Their Agendas and Minutes with Tulsa City-
County Library.
SECTION 100. USE OF PUBLIC PROPERTY
No City official or employee shall lend or rent any City property to any person,
corporation or individual and all such property shall remain in the possession of the
official or employee charged with it until the property is returned to the proper municipal
authority.
SECTION 101. CEMETERY REGISTER
The City Clerk shall keep and maintain a Cemetery Register in which shall be
entered in a systematic method, the number of each and every lot and the block in which
it is located. The Cemetery Register shall show the name of the owner of each lot, by
whom purchased, the date of purchase, the amount charged for the lot, and the amount
paid.
SECTION 102. CERTIFIED COPIES
It shall be the duty of the City Clerk to furnish certified copies of any ordinance or
other public document or any official act of the City to any person upon application. For
such services, he shall charge and collect the fees established herein.
For reproduction by mechanical means $ 0.50 per page
For retyping $ 1.50 per page
For certification of instruments $ 0.25 each
SECTION 103. CORRESPONDENCE FILE
The City Clerk shall keep a suitable file for all correspondence and communications
on matters pertaining to the City's affairs coming into his possession.
SECTION 104. DEPOSITORY OF PUBLIC RECORDS
The City Clerk shall be the depository for surety bonds, insurance policies, deeds,
contracts, franchises and all records which are the property of the City and for which no
other provision is made by charter or ordinance. The City Clerk shall, upon receipt of any
notice or process asserting that ad valorem taxes are due on any real property of the City,
forward a copy thereof to the Mayor and to the Chairman of the Council in addition to
such other parties as may be now or hereafter required to receive such copies.
Ord. No. 17659
SECTION 105. EMPLOYEE RECORDS
The Mayor shall cause to be prepared, kept, preserved and maintained records
showing the name, address, department, salary or wage paid to each and every employee
of the City of Tulsa. Such records shall show any and all deductions from the
amount paid or to be paid to the employee, together with a statement showing the
purpose of such deduction and the date thereof.
Ord. No. 4780
SECTION 106. TERMINATION AND LEAVE RECORDS FOR EMPLOYEES
OF POLICE AND FIRE DEPARTMENT
In the event of the termination of employment of any members of the Fire or Police
Departments of the City of Tulsa or the granting of a leave of absence to any member of
the Fire or Police Departments, the condition and circumstances of such termination or
leave of absence shall be stated on the records provided in Section 105 herein.
Ord. No. 4780
SECTION 107. DATE OF FILING AND INDEX
The City Clerk shall endorse the date of filing upon every paper or document filed
in his office. All books and records kept by him shall be fully and properly indexed.
SECTION 108. NOTICE RECORDS
The City Clerk shall keep a copy of all notices required to be published or posted
by the City Clerk, by order of the Council or under the general ordinances of the City.
Attached to such notices shall be the printer's affidavit of publication for notices which are
required to be published or the City Clerk's certificate under seal of the City for notices
which are required to be posted, mailed or served in any other manner. Such certificate
shall show that the document is a true and correct copy of the notices posted, published
or delivered by him, the number of the notice issued, the date of issuance, whether done
by special order of the Council or by general ordinance, and that the fact of publication
shall be a matter of record. Such attachments shall be kept in connection with the
documents to which they refer.
SECTION 109. ORDINANCE RECORDS
The City Clerk shall keep all enacted ordinances in their original form in a manner
prescribed by the Council. He shall keep printed copies of all ordinances, resolutions,
notices and other publications with the printer's certificate of publication attached thereto.
He shall index the ordinances under their respective numbers or titles. All old ordinances,
records or other documents shall be carefully preserved in a manner approved by the
Council.
SECTION 110. PETITION RECORDS
The City Clerk shall keep a complete record of all petitions and communications
under which the Council shall order public work to be done at the expense of property
fronting thereon, together with all resolutions and ordinances relating to the same, and
they shall be filed with the other documents to which they pertain.
SECTION 111. WITHDRAWAL OF RECORDS
Any officer or employee of the City of Tulsa may withdraw for a period not to
exceed fifteen (15) days any papers, files, records, property, matters and things belonging
to the City which are public in their nature by leaving with the City Clerk an itemized
receipt therefor; provided, however, that if any such document, instrument or other
property is or shall be withdrawn to be used as evidence in any action or proceedings in
which the City of Tulsa is interested as a party or in which any of its officers, agents or
employees in their official capacity are interested as parties or otherwise, such records or
other property shall be returned within fifteen (15) days from the final termination of such
action or proceeding.
SECTION 112. CITY CLERK TO SELL COPIES OF CRIMINAL CODE
Upon presentation of a receipt for payment from the Department of Finance, the
City Clerk is authorized to provide and distribute to the public copies of the amended
Criminal Code at a cost of FOUR DOLLARS ($4.00) per copy.
Ord. Nos. 13086, 18654
SECTION 113. CITY CLERK AND MUNICIPAL COURT CLERK TO SELL
COPIES OF TRAFFIC CODE
Upon presentation of a receipt for payment from the Department of Finance, the
City Clerk and the Municipal Court Clerk are authorized to provide and distribute to the
public copies of the amended Traffic Code at a cost of FOUR DOLLARS ($4.00) each. Ord.
Nos. 13560, 18654
SECTION 114. CORRESPONDENCE FILES
Each head of a department and other officer whose duties involve correspondence,
the filing of documents and the maintaining of records shall preserve a complete file of all
correspondence, documents and records pertaining to the affairs of the City and shall,
upon termination of his employment or retirement, deliver such correspondence, files and
documents to his successor.
SECTION 115. PERMIT RECORDS
It shall be the duty of each officer issuing permits to maintain a file of duplicate
permits.
SECTION 116. MOTOR VEHICLE RECORDS
It shall be the duty of the Mayor to compile records concerning each motor vehicle
used by employees of the City, which records shall show the make and type of each motor
vehicle, the engine number, factory or serial number, number of the official certificate of
title and the state registration or license number for the current year, the person from
whom the vehicle was purchased, the original cost and the purpose for which the motor
vehicle is used. Such records shall be filed in the Office of the City Clerk. All certificates
of title shall be deposited with the City Clerk.
Ord. No. 3964
SECTION 117. MOTOR VEHICLE IDENTIFICATION AND NUMBERING
It shall be the duty of the Mayor to cause to be clearly identified, as provided in this
section, all motor vehicles currently owned and operated by the City of Tulsa, its agencies,
authorities, boards, and commissions, within thirty (30) days of the effective date of this
ordinance or within thirty (30) days of receipt of a vehicle.
A. Logo, Seal, and Entity Name.
1. On each side of the vehicle shall be placed a logo or seal at least nine and
three-fourths (9-3/4) inches in height, with a design and wording approved in writing by
the Mayor, with the words, "City of Tulsa," in letters at least one-half (1/2) inch in height,
and the name of the City entity in letters at least one (1) inch in height.
2. In lieu of a logo or seal as specified above, the words "City of Tulsa," along
with the name of the City entity may be placed on each side of a vehicle in letters of at least
two (2) inches in height.
B. Asset Number. The vehicle asset number shall be affixed to the vehicle,
using two (2) inch or larger figures; the placement of the City asset number must ensure
that the number is clearly visible. A separate vehicle asset number shall be assigned to
each motor vehicle.
C. Exceptions.
1. A vehicle may be operated without identification markings as provided in
this section, if approved in writing, for a valid reason, by the Mayor.
2. Vehicles operated by the Tulsa Police Department and the Tulsa Fire
Department may be marked or left unmarked in a manner as approved in writing by the
Mayor.
3. Vehicles operated by the Park Department may be marked in a manner as
approved in writing by the Mayor.
4. Vehicles owned by public trusts created pursuant to Title 60, Section 176, of
the Oklahoma Statutes are exempt from this ordinance.
Ord. No. 20438
SECTION 118. MOTOR VEHICLE USE
Policies and procedures governing the use of motor vehicles shall be developed by
the Mayor.
SECTION 119. VEHICLE TRANSFERS
When any new or additional motor vehicles are provided for any department of the
City of Tulsa and when any motor vehicle is disposed of or ceases to be the property of
the City of Tulsa, a full report and record as above mentioned shall be made thereof, and
a copy of such report delivered to the Office of the City Clerk to become a permanent
record. Such report shall also show the disposition made of the motor vehicle and the
amount of money or credit received therefor.
Ord. No. 3964
SECTION 120. THE CITY COUNCIL OF THE CITY OF TULSA AND ALL
BOARDS, COMMISSIONS, TRUSTS AND AUTHORITIES
OF THE CITY OF TULSA MUST FILE COPIES OF THEIR
AGENDAS AND MINUTES WITH TULSA CITY-COUNTY
LIBRARY
A. General Provision. The City Council of the City of Tulsa shall file copies of
its meeting agendas and minutes of meetings, posted or kept in compliance with the
Oklahoma "Open Meeting Act," with the Tulsa City-County Library. All boards,
commissions, trusts and authorities of the City of Tulsa, whether created by the City
Charter, by ordinance, by trust indenture, or by other legal instrument, shall file with the
Tulsa City-County Library copies of all meeting agendas and minutes of meetings of the
respective board, commission, trust or authority, which are posted and kept in compliance
with the Oklahoma "Open Meeting Act."
B. Time Requirements for Filing. All agendas of the City Council or of a board,
commission, trust or authority of the City of Tulsa shall be filed with the Tulsa City-County
Library within twenty-four (24) hours of the posting of the agenda pursuant to the
Oklahoma "Open Meeting Act." All minutes of meetings kept by the City Council or by a
board, commission, trust or authority of the City of Tulsa in compliance with the
Oklahoma "Open Meeting Act" shall be filed with the Tulsa City-County Library within five
(5) days (excluding Saturdays and Sundays and holidays legally declared by the State of
Oklahoma) after approval of the minutes by the Council or by the respective board,
commission, trust or authority.
C. Filing Defined. An agenda or minutes of meeting shall be deemed filed
when the Council or the respective board, commission, trust or authority of the City of
Tulsa has mailed, by first class United States mail, delivered or faxed a copy of the agenda
or minutes to the Government Documents Librarian, Tulsa City-County Library, 400 Civic
Center, Tulsa, Oklahoma, 74103-3830.
Ord. No. 18149
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CHAPTER 2
CORPORATE SEAL AND FLAG
Section 200. Corporate Seal.
Section 201. Clerk as Custodian.
Section 202. City Flag.
SECTION 200. CORPORATE SEAL
The Corporate Seal of the City of Tulsa shall be in the shape of a modified vertical
ellipse. The upper one-third of this ellipse shall be a gold field. Superimposed on this
field, in the optical center and pointing upward shall be an Indian projectile point
(arrowhead) of the Snyder variety in black and white facets. To the left and adjacent to the
base of this arrowhead there shall be the numerals "1" and "8". To the right and adjacent
to the base of this arrowhead there shall be the numerals "9" and "8", together representing
the year 1898. Superimposed upon and circumscribing the curved edge of the gold field
there shall appear two rows of five-pointed blue stars, forty-six (46) in number.
The lower left quadrant of the seal shall be a black field with a stylized white oil
derrick superimposed upon and centered in the field.
The lower right quadrant of the seal shall be a blue field with parallel horizontal
white lines. Each line shall be composed of a series of arcs to suggest a wave form.
The upper gold field, the lower left black quadrant and the lower right blue
quadrant shall be separated from each other to form the letter "T" in white. Circumscribing
the lower half of the seal in Lincoln Gothic type style shall be the words "CITY OF TULSA
OKLAHOMA" in gold capital letters.
Any reproduction of the Corporate Seal shall be substantially as described herein.
Ord. No. 11022
SECTION 201. CLERK AS CUSTODIAN
The City Clerk shall be the lawful custodian of the Corporate Seal for the City of
Tulsa, and he shall affix the same to all documents requiring the Seal.
SECTION 202. CITY FLAG
A. The flag design described herein is hereby accepted as the Official Flag of the
City of Tulsa, Oklahoma.
B. The flag design shall be the corporate seal of the City of Tulsa as described
herein, positioned on both sides of a white material measuring six (6) feet, four (4) inches
by four (4) feet, with the seal measuring two (2) feet, six (6) inches from top to bottom
located in the center of the white material.
C. Any reproduction of the flag shall be substantially as shown herein.
Ord. No. 12916
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FACSIMILE SIGNATURES AUTHORIZED
Section 300. Use of Facsimile Signatures Authorized.
Section 301. Certificates as to Compliance with this Chapter Authorized.
Section 302. Certificate of Compliance to be Included in Transcript.
SECTION 300. USE OF FACSIMILE SIGNATURES AUTHORIZED
Subject to the restrictions hereinafter provided, the Mayor and City Clerk are
authorized to use facsimile signatures in signing all tax bills, paving certificates, street
improvement bonds, special sidewalk warrants and district sewer bonds, and other
documents as authorized by law.
Ord. No. 7215
SECTION 301. CERTIFICATES AS TO COMPLIANCE WITH THIS
CHAPTER AUTHORIZED
The Mayor and City Clerk are directed to execute certificates under their own
signatures certifying that the tax bills, street improvement bonds, paving certificates,
special sidewalk warrants and district sewer bonds specified in the transcript of the
proceedings were duly executed.
Ord. No. 7215
SECTION 302. CERTIFICATE OF COMPLIANCE TO BE INCLUDED IN
TRANSCRIPT
A duly executed duplicate of such certificates shall be included in each transcript
covering the proceedings had by the Council.
Ord. No. 7215