Tulsa Beautification Foundation Matching Grant Program

Looking for a way to beautify your neighborhood? The Tulsa Beautification Foundation has just the answer.

What is the Tulsa Beautification Foundation Matching Grant Program?Who Can Participate in the Program?How Does the Match Work?What Types of Projects Can be Funded and What are the Basic Requirements?How To ApplyWhen May Projects be Started and What is the Project Completion Date?How Are Funds Dispursed to Grantees?Who to Contact and Where to Send Application

WHAT IS THE TULSA BEAUTIFICATION FOUNDATION MATCHING GRANT PROGRAM?
The program, sponsored by Tulsa Beautification Foundation (TBF), is designed to assist neighborhood and homeowners' associations registered with the City of Tulsa or registered non-profit organizations. Grants will fund various beautification projects by providing a dollar-for-dollar match for other locally-raised funds. A specific project should give neighborhood-based and charitable organizations incentive to raise funds, build partnerships with businesses, and cultivate the spirit of volunteerism and community support needed to complete a project. This process is designed to help groups complete a project dedicated not only to the improvement of their own lives, but also to the improvement of quality of life for all of Tulsa.

Proposed projects must:

  • Improve/beautify a city neighborhood or public space through a physical improvement
  • Involve neighborhood and community residents
  • Have long-standing, sustainable benefits
  • Have all necessary plans before starting improvements; and
  • Provide a maintenance plan for the upkeep of the completed project.

WHO CAN PARTICIPATE IN THE PROGRAM?
Your organization is eligible to participate in the program if it meets the following criteria:

  • Is a neighborhood/homeowners association registered with the City of Tulsa or a registered non-profit organization
  • Is located within the Tulsa city limits

Private businesses and individuals are not eligible to submit an application, but eligible organizations are encouraged to generate support and partner with them in planning and completing a project.

HOW DOES THE MATCH WORK?
TBF will match dollar for dollar ($1:$1) the funds raised by a grantee organization. As a part of the matching requirement, volunteer hours, valued at $16.19/hour, may account for up to 35 percent of the match by the applicant organization. In addition, donated materials and donated professional services to complete the project may be used in calculating the applicant match.

WHAT TYPE OF PROJECTS CAN BE FUNDED AND WHAT ARE THE BASIC REQUIREMENTS?
The program helps pay for physical improvements that provide tangible benefits to the community outside of just aesthetic improvements. The program will not pay for on-going operation or maintenance, such as upkeep of landscaping or repairs to monument signs. The applicant organization must identify how the organization will fund and maintain the project in the future. In addition, work conducted by a professional contractor is discouraged unless otherwise necessary.  However, if a professional contractor is used, three (3) bids for services must be included with this application.

Projects may require permits or permissions from the City of Tulsa, the Tulsa Parks Department and/or utilities companies if located in a public park, right of away, etc. Depending on the project, there may be additional requirements as well. While it is the applicant organization's responsibility to check on all requirements for their particular project, TBF staff will help to facilitate meeting(s) with the appropriate permitting agency as needed. Winning grant applications will be reviewed by the City of Tulsa's Development Services to ensure the application includes proper planning to obtain all the necessary permits and permissions if applicable before beginning the project. Therefore, a project will be subject to inspection by the City and/or the Parks Department to ensure the work is compliant with the permitting requirements.

HOW TO APPLY
The application must be filled out with information about the organization and a project description.

Download the complete packet and application

WHEN MAY PROJECTS BE STARTED AND WHAT IS THE PROJECT COMPLETION DATE?
In order to take advantage of this program, a project may be started only after the application has been approved by TBF. An application will only be considered if it is completed fully and all of the required, applicable documentation is attached. The Fall 2011 application must be postmarked or emailed by August 1, 2011. All project work should be completed within approximately ninety (90) days after receiving notification as an awarded applicant. Project deadlines may be extended on a case by case basis upon request to TBF.

HOW ARE FUNDS DISBURSED TO GRANTEES?
The organization's grant application must be approved by TBF's grant committee. An approved application serves as a notice to the organization to proceed with the project. Once the project is completed, the City will conduct an inspection to verify the work. When verification is finished and a complete itemized list of expenses with receipts/invoices is submitted, the matching grant reimbursement to the organization will be processed. Reimbursements in full amount of the approved matching funds will be made within 30 calendar days of inspection and final approval. No reimbursements for eligible expenses will be made if such expenses occur before an application is approved by the TBF grant committee.

WHO TO CONTACT AND WHERE TO SEND APPLICATION
For questions contact Josh Miller at the Tulsa Beautification Foundation, (918) 591-2426.

Applications can be mailed or e-mailed to:
Tulsa Beautification Foundation
Attn: Josh Miller
7030 South Yale, Suite 600
Tulsa, OK 74136
E-mail: josh@gkff.org

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