Office Administrator - Level I (Water & Sewer)

Under general supervision performs administrative or clerical duties requiring advanced technical knowledge and administrative skills, requiring independent judgment on a frequent basis, and other related assigned duties. *Hours: Monday – Friday, 8:00AM – 5:00PM. This position does require shift work.

Position Category: Office Support and Technical
Requires Background Check: False
Position Code: 2174-0274
Department: Water & Sewer
Division: Water Distribution
Section: Dispatch
Pay Grade: OT-17
Starting Salary: $15.41/Hr.

Essential Job Functions:

Writes and edits memos, letters, and general correspondence to departmental personnel

Utilized advanced computer software packages to create and maintain database information

Assists with and/or coordinates the department budget preparation and documentation

May assist employees with questions utilizing the City Personnel Policies and Procedures

Assists employees and the public with the location and functions of all City departments and divisions

Assists with the development and administration of office procedures

Assists with projects and/or research

Maintains, schedules, and arranges meetings and conferences

Attends committee, board, or authority meetings and records, transcribes, and distributes minutes

Performs lead responsibilities

Provides backup support

Must report to work on a regular and timely basis

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Minimum Requirements:

Graduation from high school or possession of a General Educational Development Certificate (GED) and four (4) years of increasingly responsible office or administrative experience including one (1) year as an Office Assistant Level III or one (1) year handling confidential and/or complex information; or an equivalent combination of training and experience per Personnel Policies and Procedures, Section 128.   Employee will be eligible for a one step increase upon completion of fifteen (15) accredited college hours and one (1) year employment in the position.  

Considerable knowledge of and skill in applying the rules of grammar, spelling, punctuation, and principles of accounting and mathematics; considerable knowledge of word processing, database, and/or spreadsheet software packages;  considerable knowledge of office practices and procedures;  and good knowledge of City and Department Policies and Procedures in some positions.  Ability to work independently; ability to work under pressure; ability and willingness to maintain confidentiality; ability to understand and influence the behavior of others within the organization, customers, or the public in order to achieve job objectives and cause action or understanding.  Applicant must possess skill in operating a personal computer, typewriter, and/or word processor and other office equipment; and skill in organizing, compiling and recording information.

Licenses and Certificates:  

None required. 

Skills Tests Required:

Writing and/or physical skills assessments may be administered as needed for each position. 

Working Environment:

Working environment is primarily an office setting; requires the use of a telephone and office machines; and may be required to work overtime. *Hours: Monday – Friday, 8:00AM – 5:00PM. This position does require shift work.