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Office Assistant - III Engineering Services

Under general supervision performs general clerical/secretarial duties applying knowledge and skills related to work performed in accordance with established policies and procedures and other related assigned duties.


Position Category: Office Support and Technical
Requires Background Check: False
Position Code: 2173-0204KV
Department: Engineering Services
Division: Engineering Administration
Section: Central Services
Pay Grade: OT-16
Starting Salary: $14.43/Hr.

Essential Job Functions:

Receives work, determines appropriate course of action, and performs the tasks

Utilizes computer software packages and specialized department equipment

Composes, prepares, and determines appropriate distribution of memos and correspondence

Prepares and balances accounts

Processes and maintains payroll, time, and leave reports

Pays and tracks departmental bills by processing payment requests

Types budgets, applications, requisitions, purchase orders, contracts, and related documents

Assists employees with questions utilizing the City Personnel Policies and Procedures

Assists employees and the public with the location and functions of all City departments

Receives and directs all visitors, inquiries, and messages

Responds to customer questions and complaints

Performs some filing of various paperwork

Provides backup support to other staff

Must report to work on a regular and timely basis

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Minimum Requirements:

Graduation from high school or possession of a General Educational Development Certificate (GED), and three years of experience; or an equivalent combination of training and experience per Personnel Policies and Procedures, Section 128.

Good knowledge of and skill in applying rules of grammar, spelling, punctuation, and basic principles of accounting and mathematics; good knowledge of word processing, database, or spreadsheet software packages; and good knowledge of general office practices and procedures. Ability to work independently;  ability to work under pressure; ability to follow verbal and written instructions; ability and willingness to maintain confidentiality; and the ability to courteously and tactfully communicate with fellow workers, supervisors, other members of the organization, and the public in giving and receiving information.  Skill in operating a personal computer, typewriter, and/or word processor and other office machines; and skill in organizing, compiling, and recording information.

Physical Requirements:  

Physical requirements include arm and hand steadiness and finger dexterity enough to use office equipment; subject to sitting, standing, bending, reaching, lifting, and walking; and vision, speech, and hearing sufficient to perform the essential tasks.

Licenses and Certificates:  

Some divisions may require a valid Oklahoma Class "D" Operator's License.

Skills Tests Required:

Assessments will be administered.

Working Environment:

Working environment is primarily an office setting; requires the use of a telephone and other office equipment; and may be required to work overtime.