Special Events in Tulsa
Tulsa is a city that celebrates special events. This page
includes the City of Tulsa's Special Event Permit Application and
instructions developed to guide you through the permit process.
Please read carefully.
Special Event Permit Applications with a street closure must be
received by the City of Tulsa no later than ninety (90) days prior
to the actual date of your event and may be submitted as early as
one (1) year before your event. A street closing in conjunction
with an event inside an adjacent auditorium, theatre or stadium
must be received no later than forty-five (45) days prior to the
event. Professional film-making and events without a street closure
must be received no later than thirty (30) days prior to the event.
In general, any organized outdoor activity involving the use of, or
having impact upon, public property, public facilities,
right-of-ways, sidewalks, street areas, or the temporary use of
private property in a manner that varies from its current land use,
requires a permit. Land use regulations may reference public
outdoor activities on a parking lot or private property by the
placement of a tent(s) larger than 400 square feet, the serving of
alcoholic beverages including beer, entertainment with live (band)
music, fireworks, stage(s), amusement rides or inflatables, or
which has the potential of impacting public property or public
safety services. A Special Event Permit is revocable.
Carefully review the cover letter attached to the application
for additional information on the purpose, requirements,
exemptions, zoning, process and fees of the permitting procedure,
including the responsibility of the event organizer. There is no
fee associated to the application. Please allow
up to ninety (90) days for the submittal, review, and final
decision on the approval or denial of this
A Special Event Permit does not negate the additional
requirements of obtaining the proper Health, Alcohol, Beer, Tent,
Park, Vendor, Sales and Amusement Ride Permits for an outdoor
event. You will be responsible to contact the below relevant
agencies for other specific permits and/or licenses.
Tents Structures Outdoor Low-Point Beer
Beer or Alcohol Food and
Beverages Sales Wrestling Parks Neighborhood Block Party Waste Management Recycling Portable Restrooms Amplified Sound Insurance Private Property
- Tents: If you
are placing a tent (includes inflatable type dome), canopy, stage,
or scaffold, etc. on public property, private property, or parking
lot, you may need a Tent Permit and/or Building Permit. Tents 400
square feet or less (e.g. 10X10, 10X20 or 20X20) do not require a
Tent Permit. Tents over 400 square feet (e.g. 20X25 or larger -
includes below tent groupings) do require a Tent Permit. If a tent
permit is required, must obtain a tent permit before erecting a
tent. Tent stakes driven into the ground, street or tent straps
attached to poles are prohibited on public property. Please contact
the One-Stop-Permit Center at (918) 596-9601. The tent permit
application is available online and requires submittal of the
application ten (10) days prior to the event. Review
below Tent requirements:
- 10X10 tents may be single or grouped up to 4 but must not
exceed 400 square feet.
- 10X20 tents may be single or grouped up to 2 but must not
exceed 400 square feet.
- Grouping of said tents must have an access space of 12 feet
between any other group, tent, building and property line.
- 20X20 tents must have an access space of 12 feet between any
other group, tent, building and property line.
- No smoking in any size tent (vendor and customers). Must post
"No Smoking" signs.
- Tents with 2 or more covered sides or during dark hours must
display illuminated "Exit" signs. Tent occupancy over 50 must have
2 exits. Tent occupancy over 500 must have 3 exits. Tent occupancy
over 1,000 must have 4 exits.
- Tents must not block fire hydrants or FDC connections.
- Generators must be separated by 20 feet from tents.
- No cooking in tents unless separated by 20 feet from any other
tent, building and property line.
- No food can be served or consumed in a tent used for
- Need 1 portable fire extinguisher (2A:10BC) for every 3,000
square feet of tent or within 75 feet of travel, whichever is
- Tents 400 square feet or less (e.g. 20X20) not spaced
per the above guidelines require a Tent Permit.
Entertainment Structures: If you are placing any
entertainment structure (i.e. amusement ride, inflatable, climbing
wall, etc.) on public property, private property, or parking lot,
you will need a Certificate of Operation and provide the City of
Tulsa with the contact information. Please contact the Oklahoma
Department of Labor at (405) 521-6561. For information go to www.labor.ok.gov.
Low-Point Beer: If you are selling low-point beer at your
event, three (3) separate special event beer permits are required
to sell beer outdoors on public property [sidewalk, street, etc.]
and includes private property [shared parking lot] adjacent to a
business. Please contact the Tulsa County Courthouse at (918)
596-5478, Oklahoma Tax Commission at (918) 581-2399 and City of
Tulsa Business License Office at (918) 596-7640. The Low-Point Beer
Permit Application is available online and requires submittal of the
application thirty (30) days prior to the event.
- A Special Event County Beverage Permit will be issued fourteen
(14) days after the filing of the beverage application if no
protest is filed. If an objection or request for restrictions is
filed, the judge shall rule on the special event beer application
after a five (5) day notice is provided to the applicant and other
- Once the Special Event County Beverage Permit is issued by the
Tulsa County Courthouse, deliver this document to the Oklahoma Tax
Commission and obtain a Special Event Low-point Beer License.
- As these two (2) documents are received, present said documents
to the City of Tulsa Business License Office and obtain a Special
Event City Beverage Permit.
- These three (3) special event beer permits as described may
cover multiple outdoor beer serving locations within geographic
restrictions via the approval of the Tulsa County Courthouse per an
on-site map review.
- A business or retail dealer who possesses a current low-point
beer business license and would like to set up a beverage cart(s)
on their business property such as their patio, courtyard, plaza or
sole parking lot [extension of business property - not shared with
any other business and must provide a letter of ownership or lease
agreement], then an additional special event outdoor beer permit is
not required. The selling/serving of low-point beer must occur
within the property premise (e.g. no serving from the patio to
customers on the sidewalk).
- Outdoor High-Point Beer or
Alcohol: If you are selling and/or serving high-point beer
and/or alcohol at your event, you must obtain a Public, Charitable
or Special Event License from the Oklahoma ABLE Commission.
In addition, provide plans to the City of Tulsa for outdoor alcohol
premise enforcement prior to your event. Please contact the
Oklahoma ABLE Commission at (405) 521-3484. The Public Event
License is available online and requires submittal of the
application sixty (60) days prior to the event.
- If your event is open to the public or is a private event in a
venue location where alcohol consumption is prohibited except with
a special event permit, the City of Tulsa prohibits the consumption
of alcohol in the event venue outside of a controlled space,
commonly referred to as a "beer garden".
- An event venue is an area that has been closed
(e.g. street, sidewalk or parking lot) per a City of Tulsa Special
Event Permit for the purpose of consumption of low-point beer
and/or food and to provide space for bands, stages, tents, tables,
inflatables and vendors, etc.
- A designated licensed premise is an area
within the event venue for the purpose of consumption of high-point
beer, alcoholic beverages and food, which may include space for
tents, bands, stages, tables and vendors, etc. A designated
licensed premise referred to as a "beer garden" is required to
prevent guests from leaving the controlled area with alcoholic
beverages. Depending upon the venue, it may also separate guests of
a legal drinking age from those who are not. Beer gardens must be
constructed with material or in a manner that prevents beverages
from being taken outside the controlled space [e.g. six-foot (6')
free standing chain link fence, crowd control barriers referred to
as bicycle racks or tent including signage (No One Under 21 Allowed
Beyond this Point - No Alcohol Allowed Beyond this Point), trash
receptacles and staff, etc.].
- A designated bar area is an area within the
designated licensed permise for the purpose of sales and service of
alcoholic beverages. A designated bar area must be constructed with
material or in a manner that separate guests of a legal drinking
age from those who are not [e.g. roping, tent, including signage
(No One Under 21 Allowed Beyond this Point), staff, etc.]
- Food and
Beverages: If you are selling, serving, or giving away
food or beverages including beer and alcohol at your event, you
will need a Food Service Permit. Please contact the Tulsa Health
Department at (918) 595-4322. For information go to www.tulsa-health.org.
- Sales: If sales
will take place at your event, you must provide the following
documentation online prior to your
event being approved:
- Submit a list of all vendors at the event including business
name, contact name, address, and telephone number.
- Oklahoma Vendors. Submit copies of sales tax permits
of Oklahoma vendors at the event. Vendors must display copies of
sales tax permits at the event.
- Out of State Vendors. If out of state vendors will be
making sales at your event, you must obtain a special event sales
tax permit from the Oklahoma Tax Commission and submit a copy of
the permit to the City of Tulsa. To obtain a special event sales
tax permit, please contact the Oklahoma Tax Commission Special
Events Division at (918) 581-2399.
- At the conclusion of the event, the Special Events Sales Tax Form needs to be
completed and submitted by each vendor.
- Wrestling: If you are hosting any
type of fighting and/or wrestling event, you will need to notify
the Okahoma State Athletic Commission at (405) 271-9444
- Parks: If you
are utilizing a City Park for your event, you will need a Park
Permit. Please complete an online form. For River
Parks, contact (918) 596-2001 and for County Parks (LaFortune,
Chandler) contact (918) 596-5990.
Block Party: If you are organizing a daytime neighborhood
block party involving a one-block residential street, you will need
to complete a Working in Neighborhoods (WIN) application online thirty
(30) days prior to the actual date of the block party. WIN will
assist neighborhood block party organizers with the procedures how
to access barricades, traffic control signage and other
Management: You must provide adequate cleanup during and
after your event. Failure to perform adequate clean-up immediately
after the event each day within and around the outdoor venue
including the adjacent streets, right-of-ways, alleys and parking
lots and/or repair damages to city property and facilities due to
your event will result in the City of Tulsa providing the services
and billing the event organizer at cost recovery rates for clean-up
and/or repair. Glassware is not allowed within and around the
outdoor venue including the adjacent streets, sidewalks,
right-of-ways, alleys and parking lots.
- Recycling: The person responsible for
a community special event should provide recycling containers
throughout the venue. Following are key elements:
- The number of recyclable containers at special events should be
equal to the number of trash containers (a 1:1 ratio).
- Recycling and trash containers should be placed next to each
other in areas throughout the event venue.
- Each recyclable container should be clearly identified as a
recycling receptacle and display a list of recyclable materials
- The event organizer can determine the types of recyclables to
be collected as long as the recyclables include all aluminum and
metal cans, glass (glass is prohibited on public property) and
plastic bottles and jars, and all mixed paper and cardboard.
- The event organizer must ensure that all recyclable materials
are delivered to a recycling facility and not to a
landfill. Please contact The M.e.t. at (918) 584-0584. For
information go to www.metrecycle.com.
- Portable Restrooms: You must provide portable
restroom facilities at your event unless you can substantiate the
sufficient availability of both accessible and non-accessible
facilities in the immediate area of the event site that will be
available to the public during your event (e.g. one chemical or
portable toilet for every 250 people). Ten percent (10%) of
restroom facilities must meet local, state, and federal
accessibility requirements. No less than one (1) accessible
restroom should be placed in each location designated for restrooms
facilities and located on a level area not to exceed a 2%
cross-slope in any direction. If a single restroom unit is placed
in a location, it must be accessible. An accessible route to each
portable restroom must be provided. The number of portable toilets
can be determined based on your estimated peak time attendance.
Your local portable sanitation service contractor's experience will
help you in planning properly for any event.
- Amplified Sound: In most cases, issuance of a
Special Event Permit will serve as your approval to use amplified
sound within your event venue as outlined in your permit
- Unreasonably loud noise at any time of day or night (including
music) is a violation of City Ordinance.
- A police officer that determines noise from your event is
unreasonably disturbing to others may require you to lower the
noise even though you have a permit allowing such use.
- Generally, sound (music) levels should not exceed 90 decibels
15 feet from the source.
- Depending upon any neighborhood complaints, the sound levels
may have to be lowered between 11 p.m. and 7 a.m. Information on
City of Tulsa Ordinances is available online.
- Insurance: Any Special Event which
necessitates the closing of a street or sidewalk, escort, carnival
and any Special Event which includes the serving or consumption of
alcoholic beverages and/or beer, must carry a policy of liability
insurance in the amount of One Million Dollars ($1,000,000.00).
Such insurance policy should be issued by an insurance company
licensed to do business in the State of Oklahoma. A
certificate of such insurance coverage, naming the City of Tulsa
(175 East 2nd Street, Tulsa OK 74103) as additional insured, must
be on file with the City of Tulsa before the Special Event
- Private Property: If your event
is taking place on private property, including parking lots, for
any amount of time, you may need a Zoning Clearance Permit. Please
contact the One-Stop-Permit Center at (918) 596-9601. More
information on secondary permits is available online. Your event may require
approval from the City's Board of Adjustment, the exception to this
rule is in the Central Business District (CBD). Upon verification
with the Zoning Clearance officer, contact the Board of Adjustment
(BOA) at (918) 584-7526. For information go to www.cityoftulsa-boa.org.
Per the below instructions, type and complete the Special Event
Permit Application using Abode Acrobat. Any omission will delay the
Special Event Permit Application Process. Handwritten
applications and faxes will not be processed.
- Please download the
Event Permit Application using Adobe Acrobat. If you
have the free version of Adobe Reader, you will be
able to type in the blanks on the application, but you will not be
able to save your work. Print each page as you complete it and do
not close your browser if you do not want to lose your work in
progress. Once you have completed the application and any required
attachments, print a hard copy and mail or deliver it to the City
of Tulsa Office of Special Events, 175 East 2nd Street, Suite
590, Tulsa Oklahoma, 74103.
- If you have the full version of Adobe Acrobat, you
will be able to download the application to your computer, type in
the blanks on the application, and save the information on your
computer. You will not lose information that you have saved. Upon
completion, you can attach the application and any required
attachments via an email to the Special Events
Coordinator. Your electronic submission will serve as
your electronic signature.
On behalf of the City of Tulsa, we thank you for contributing to
the spirit and vitality of our community through the staging of
your event. Best wishes for a successful event!