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COVID-19 Relief Grants Request for Proposals

The City of Tulsa has launched a Request for Proposals (RFP) process to award up to $6.5 million in grants from COVID-19 relief funding to help local nonprofits address the effects of the pandemic. COVID-19 Relief Grants should achieve at least one of the following purposes:

Grant awards are scheduled to be announced in mid-March with the period of service set to begin by March 31, 2021, and conclude no later than March 31, 2022.

Deadline to Apply: February 19, 2021, by 5 p.m.


Webinar

A Request for Proposal Webinar was held January 28, 2021.

View Webinar | View Slidedeck


Who is Eligible?

This RFP is only open to 501(c)3 nonprofit organizations that are registered with the State of Oklahoma. Applicants must have local resources to deliver services to Tulsans.

Submission Requirements 

Proposals must address the need for the funds, how they will be utilized within a one-year period and what the direct benefit will be to the public. Only one proposal per organization will be accepted.

Evaluation Process

Proposals will be evaluated on the following criteria: project impact, fiscal and performance accountability and organizational qualifications and experience. Final award determinations will be made by the City Council and Mayor.

How to Apply

Download:

Applications should be submitted electronically to: Covid19rfp@cityoftulsa.org


Frequently Asked Questions

Updated: February 6, 2021

Is there a minimum and maximum of funding that can be requested?
There is no minimum or maximum amount which can be requested by eligible organizations.

Is there any matching requirement for other funding sources?
There is no matching requirement for other funding sources.

Is there a percentage cap on administrative costs (or a recommended limit) of which applicants should be aware?
The cap for administrative expenses is 15 percent.

Can you provide guidance around the administrative expense limit?
The stated limit on administrative expenses is meant to distinguish these uses from program expenses. See https://www.charitynavigator.org/index.cfm?bay=content.view&cpid=35 for more information on the distinction between program and administrative expenses.

As a component fund of a larger nonprofit organization, are we eligible to apply for funding?
As part of a nonprofit organization, component funds are eligible to apply to funding.

Our organization is a public-nonprofit entity with our own 501(c)(3) designation. Are we eligible to apply for funding?
Public-nonprofit entities with a 501(c)(3) designation are eligible to apply for funding.

Can my organization submit a project which supports recipients of federal aid programs?
Projects which support federal aid recipients can be submitted.

Our organization became a 501(c)(3) in 2020. Are we eligible to apply?
Organizations which have become a 501(c)(3) within the past year are eligible to apply, regardless of if they have completed an IRS Form 990.

Is there a  budget document to complete for this RFP?
The project narrative provides a place (question 3) in which to provide budget information. 

Can these funds be used for general operating expenses or for projects only?
Proposals may focus on either a new project or an expansion or continuation of existing services. Proposals must address the first- (public health-related) or second-order (economic development or community development) effects of the COVID-19 pandemic.

Does the proposed project have to address both primary and secondary effects of the pandemic, or one of the two?
A Project may address either the primary or secondary effects of the pandemic, or both.

If there are two somewhat different projects, should an organization submit two separate applications?
A single organization may only submit one project proposal.

Does all of the funding have to be expended this year or do you know if there will be funding for 2022?
This is a non-recurring source of funding, and the period of service runs from March 31, 2021, to March 31, 2022. No expense reimbursements will be accepted following the period of service.

What is the best way to submit questions regarding the RFP?
Questions can be emailed to covid19rfp@cityoftulsa.org.

Is the purchase of capital equipment allowable?
Proposals including the purchase of capital equipment as needed may be submitted.

My organization is not based in the Tulsa area but works with partners locally. Can we submit an application?
An application may be submitted - please include information about how your organization has the ability to deliver services locally. 

Would the funds awarded through this project be limited to residents in the City of Tulsa?
Proper administrative and fiscal controls should ensure that funding for this project focuses on serving Tulsans. 

Is there a page limit for the project proposal?
There is no page limit, but please follow the stated guidance around the Proposal Narrative.

Can you provide more information about the training provided for grant recipients?
Further information regarding training will be provided after grant award notification.

What is the source of the City’s $6.5 million in RFP Relief Grant funding?
These funds were provided by the State of Oklahoma’s reimbursement of the City’s public health and safety expenses incurred due to COVID-19.

Are there specific areas of Tulsa that the City is focused on in terms of this RFP?
While there are no specific areas in which funding is targeted, project proposals may consider the disparate impacts which COVID-19 has had for underinvested communities and vulnerable populations.

May personnel costs be included within the project proposal?
Personnel costs which are necessary to enact and carry out the proposed project may be included.

Is the nonprofit required to be incorporated within the State of Oklahoma?
A nonprofit may be incorporated outside the State of Oklahoma, but must be accessible via search of the Oklahoma Secretary of State website.

Does the project have to begin using funds by March 31, 2021?
While funds may not need to be used, project preparations should be underway on March 31, 2021. 

Can expenses related to the project be estimates?
Expense estimates may be utilized.

Are invoices paid and sent to the City for reimbursement, or are vendors paid directly by the City?
Relief Grant recipients should pay invoices and submit relevant documentation to the City for reimbursement.

Does the previous award of PPP loans make an organization ineligible?
Receiving PPP loans or other federal aid would not make an organization ineligible.