Tulsa is a city that celebrates special events. This page includes the City of Tulsa's Special Event Permit Application and instructions developed to guide you through the permit process. Please read carefully.
Special Event Permit Applications requesting a street closure must be received by the City of Tulsa no later than ninety (90) days prior to the actual date of your event and may be submitted as early as one (1) year before your event. A street closing in conjunction with an event inside an adjacent auditorium, theatre or stadium must be received no later than forty-five (45) days prior to the event. Public outdoor events without a street closure (e.g. parking lot) must be received no later than forty-five (45) days prior to the event. Professional film-making requests must be received no later than thirty (30) days prior to the production.
In general, any organized outdoor activity involving the use of, or having impact upon, public property, public facilities, rights-of-way, sidewalks, street areas, or the temporary use of private property in a manner that varies from its current land use, requires a permit. Land use regulations may reference public outdoor activities on a parking lot or private property by the placement of a tent(s) larger than 400 square feet, the serving of alcoholic beverages including beer, entertainment with live (band) music, fireworks, stage(s), amusement rides or inflatables, or which has the potential of impacting public property or public safety services. A Special Event Permit is revocable.
Major Event shall mean any Special Event organized and conducted that utilizes Public Rights-of-Way. The Major Event permit fee assessed shall be One Hundred Ten Dollars ($110).
Minor Event shall mean any Special Event organized and conducted that utilizes private property. The Minor Event permit fee assessed shall be Sixty-Five Dollars ($65).
Monthly Event shall mean any Special Event organized and conducted that utilizes public or private property for a recurring event and/or closure at the same location on multiple dates in the same calendar month, if no changes are made to the Site Plan and/or Traffic Control Plan. The Monthly Event permit fee assessed shall be governed by whether it is a Major Event or Minor Event.
Carefully review the application rules and checklist.
A Special Event Permit does not negate the additional requirements of obtaining the proper Health, Alcohol, Beer, Tent, Park, Vendor, Sales and Amusement Ride Permits for an outdoor event. You will be responsible to contact the below relevant agencies for other specific permits and/or licenses.
- Instructions: Type and complete the Special Event Permit Application using Abode Acrobat or Abode Reader. Any omission will delay the Special Event Permit Application Process.Handwritten applications and faxes will not be processed.
- Please download the Special Event Permit Application using Adobe Acrobat. You will be able to download the application to your computer, type in the blanks on the application, and save the information on your computer. You will not lose information that you have saved. Upon completion, you can attach the application and any required attachments via an email to the Special Events Coordinator. Your electronic submission will serve as your electronic signature.
- If you only have the free version of Adobe Reader, you will be able to type in the blanks on the application, but you will not be able to save your work. Print each page as you complete it and do not close your browser if you do not want to lose your work in progress. Once you have completed the application, scan each page. Attached the scanned application and any required attachments via an email to the Special Events Coordinator. Your electronic submission will serve as your electronic signature.
- Tents: If you are placing a tent (includes inflatable type dome), canopy, stage, or scaffold, etc. on public property, private property, or parking lot, you may need a Tent Permit and/or Building Permit. Tents 400 square feet or less (e.g. 10 x 10, 10 x 20 or 20 x 20) do not require a Tent Permit. Tents over 400 square feet (e.g. 20 x 25 or larger - includes below tent groupings) do require a Tent Permit. If a tent permit is required, must obtain a tent permit before erecting a tent. Tent stakes driven into the ground, street or tent straps attached to poles are prohibited on public property. Please contact the One-Stop-Permit Center at (918) 596-9601. The tent permit application is available online and requires submittal of the application ten (10) days prior to the event. Review below Tent requirements:
- 10 x 10 tents may be single or grouped up to 4 but must not exceed 400 square feet.
- 10 x 20 tents may be single or grouped up to 2 but must not exceed 400 square feet.
- Grouping of said tents must have an access space of 12 feet between any other group, tent, building and property line.
- 20 x 20 tents must have an access space of 12 feet between any other group, tent, building and property line.
- No smoking in any size tent (vendor and customers). Must post "No Smoking" signs.
- Tents with 2 or more covered sides or during dark hours must display illuminated "Exit" signs. Tent occupancy over 50 must have 2 exits. Tent occupancy over 500 must have 3 exits. Tent occupancy over 1,000 must have 4 exits.
- Tents must not block fire hydrants or FDC connections.
- Generators must be separated by 20 feet from tents.
- No cooking in tents unless separated by 20 feet from any other tent, building and property line.
- No food can be served or consumed in a tent used for cooking.
- Need 1 portable fire extinguisher (2A:10BC) for every 3,000 square feet of tent or within 75 feet of travel, whichever is greater.
- Tents 400 square feet or less (e.g. 20 x 20) not spaced per the above guidelines require a Tent Permit.
- Outdoor Entertainment Inflatables: If you are placing any entertainment inflatables (i.e. amusement ride, inflatable, climbing wall, etc.) on public property, private property, or parking lot, you will need a Certificate of Operation and provide the City of Tulsa with the contact information. The Oklahoma Amusement Directory link provided here. The link to the Amusement Ride Program page here. Please contact the Oklahoma Department of Labor at (405) 521-6100. For information go to www.labor.ok.gov.
- Outdoor Low-Point Beer: If you are selling low-point beer at your event, three (3) separate special event beer permits are required to sell beer outdoors on public property [sidewalk, street, etc.] and includes private property [shared parking lot] adjacent to a business. Please contact the Tulsa County Courthouse at (918) 596-5478, Oklahoma Tax Commission at (918) 581-2399 and City of Tulsa Business License Office at (918) 596-7640. The Low-Point Beer Permit Application is available online and requires submittal of the application thirty (30) days prior to the event.
- A Special Event County Beverage Permit will be issued fourteen (14) days after the filing of the beverage application if no protest is filed. If an objection or request for restrictions is filed, the judge shall rule on the special event beer application after a five (5) day notice is provided to the applicant and other applicable parties.
- Once the Special Event County Beverage Permit is issued by the Tulsa County Courthouse, deliver this document to the Oklahoma Tax Commission and obtain a Special Event Low-point Beer License.
- As these two (2) documents are received, present said documents to the City of Tulsa Business License Office and obtain a Special Event City Beverage Permit.
- These three (3) special event beer permits as described may cover multiple outdoor beer serving locations within geographic restrictions via the approval of the Tulsa County Courthouse per an on-site map review.
- A business or retail dealer who possesses a current low-point beer business license and would like to set up a beverage cart(s) on their business property such as their patio, courtyard, plaza or sole parking lot [extension of business property - not shared with any other business and must provide a letter of ownership or lease agreement], then an additional special event outdoor beer permit is not required. The selling/serving of low-point beer must occur within the property premise (e.g. no serving from the patio to customers on the sidewalk).
- Outdoor High-Point Beer or Alcohol: If you are selling and/or serving high-point beer and/or alcohol at your event, you must obtain a Public, Charitable or Special Event License from the Oklahoma ABLE Commission. In addition, provide plans to the City of Tulsa for outdoor alcohol premise enforcement prior to your event. Please contact the Oklahoma ABLE Commission at (405) 521-3484. The Public Event License is available online and requires submittal of the application sixty (60) days prior to the event.
- If your event is open to the public or is a private event in a venue location where alcohol consumption is prohibited except with a special event permit, the City of Tulsa prohibits the consumption of alcohol in the event venue outside of a controlled space, commonly referred to as a "beer garden".
- An event venue is an area that has been closed (e.g. street, sidewalk or parking lot) per a City of Tulsa Special Event Permit for the purpose of consumption of low-point beer and/or food and to provide space for bands, stages, tents, tables, inflatables and vendors, etc.
- A designated licensed premise is an area within the event venue for the purpose of consumption of high-point beer, alcoholic beverages and food, which may include space for tents, bands, stages, tables and vendors, etc. A designated licensed premise referred to as a "beer garden" is required to prevent guests from leaving the controlled area with alcoholic beverages. Depending upon the venue, it may also separate guests of a legal drinking age from those who are not. Beer gardens must be constructed with material or in a manner that prevents beverages from being taken outside the controlled space [e.g. six-foot (6') free standing chain link fence, crowd control barriers referred to as bicycle racks, tents, archways with overhead signage (No One Under 21 Allowed Beyond this Point - No Alcohol Allowed Beyond this Point), trash receptacles and staff, etc.].
- A designated bar area is an area within the designated licensed permise for the purpose of sales and service of alcoholic beverages. A designated bar area must be constructed with material or in a manner that separate guests of a legal drinking age from those who are not [e.g. roping, tent, including overhead signage (No One Under 21 Allowed Beyond this Point), staff, etc.]
- Food and Beverages: If you are selling, serving, or giving away food or beverages including beer and alcohol at your event, you will need a Food Service Permit. Please contact the Tulsa Health Department at (918) 595-4322. For information go to www.tulsa-health.org.
- Sales: If sales will take place at your event, you must provide the following documentation online prior to your event being approved:
- Submit a list of all vendors at the event including business name, contact name, address, and telephone number.
- Oklahoma Vendors. Submit copies of sales tax permits of Oklahoma vendors at the event. Vendors must display copies of sales tax permits at the event.
- Out of State Vendors. If out of state vendors will be making sales at your event, you must obtain a special event sales tax permit from the Oklahoma Tax Commission and submit a copy of the permit to the City of Tulsa. To obtain a special event sales tax permit, please contact the Oklahoma Tax Commission Special Events Division at (918) 581-2399.
- At the conclusion of the event, the Special Events Sales Tax Form needs to be completed and submitted by each vendor.
- Drones: At this time, there is no permit for a Drone within the City limits; however, all FAA regulations must be followed. Please review these Best Management Practices. In terms of safe operation, the most important factors are that the craft is flown in a space that is clear of bystanders, under 400 feet, and not within two miles of restricted airspace. Anyone that is on the ground under the craft should be involved with the operation of the craft or be made aware of the risk. Please register your Drone and send a copy of the license to the Special Events Coordinator.
- Wrestling: If you are hosting any type of fighting and/or wrestling event, you will need to notify the Oklahoma State Athletic Commission at (405) 271-9444 X57993.
- Parks: If you are utilizing a City Park for your event, you will need a Park Permit. Please complete an online form. For River Parks, contact (918) 596-2001 and for County Parks (LaFortune, Chandler) contact (918) 596-5990.
- Neighborhood Block Party: If you are organizing a daytime neighborhood block party involving a one-block residential street, you will need to complete a Working in Neighborhoods (WIN) application online thirty (30) days prior to the actual date of the block party. WIN will assist neighborhood block party organizers with the procedures how to access barricades, traffic control signage and other information.
- Waste Management: You must provide adequate cleanup during and after your event. Failure to perform adequate clean-up immediately after the event each day within and around the outdoor venue including the adjacent streets, right-of-ways, alleys and parking lots and/or repair damages to city property and facilities due to your event will result in the City of Tulsa providing the services and billing the event organizer at cost recovery rates for clean-up and/or repair. Glassware is not allowed within and around the outdoor venue including the adjacent streets, sidewalks, right-of-ways, alleys and parking lots.
- Recycling: The person responsible for a community special event should provide recycling containers throughout the venue. Following are key elements:
- The number of recyclable containers at special events should be equal to the number of trash containers (a 1:1 ratio).
- Recycling and trash containers should be placed next to each other in areas throughout the event venue.
- Each recyclable container should be clearly identified as a recycling receptacle and display a list of recyclable materials accepted.
- The event organizer can determine the types of recyclables to be collected as long as the recyclables include all aluminum and metal cans, glass (glass is prohibited on public property) and plastic bottles and jars, and all mixed paper and cardboard.
- The event organizer must ensure that all recyclable materials are delivered to a recycling facility and not to a landfill. Please contact The M.e.t. at (918) 584-0584. For information go to www.metrecycle.com.
- Portable Restrooms: You must provide portable restroom facilities at your event unless you can substantiate the sufficient availability of both accessible and non-accessible facilities in the immediate area of the event site that will be available to the public during your event (e.g. one chemical or portable toilet for every 250 people). Ten percent (10%) of restroom facilities must meet local, state, and federal accessibility requirements. No less than one (1) accessible restroom should be placed in each location designated for restrooms facilities and located on a level area not to exceed a 2% cross-slope in any direction. If a single restroom unit is placed in a location, it must be accessible. An accessible route to each portable restroom must be provided. The number of portable toilets can be determined based on your estimated peak time attendance. Your local portable sanitation service contractor's experience will help you in planning properly for any event.
- Amplified Sound: In most cases, issuance of a Special Event Permit will serve as your approval to use amplified sound within your event venue as outlined in your permit application.
- Unreasonably loud noise at any time of day or night (including music) is a violation of City Ordinance.
- A police officer that determines noise from your event is unreasonably disturbing to others may require you to lower the noise even though you have a permit allowing such use.
- Generally, sound (music) levels should not exceed 90 decibels 15 feet from the source.
- Depending upon any neighborhood complaints, the sound levels may have to be lowered between 11 p.m. and 7 a.m. Information on City of Tulsa Ordinances is available online.
- Insurance: Any Special Event which necessitates the closing or using a street or sidewalk, venue for a carnival or circus, police escort and any Special Event which includes the serving or consumption of alcoholic beverages and/or beer, must carry a policy of liability insurance in the amount of One Million Dollars ($1,000,000.00). Such insurance policy should be issued by an insurance company licensed to do business in the State of Oklahoma. A certificate of such insurance coverage, naming the City of Tulsa (175 East 2nd Street, Tulsa OK 74103) as additional insured, must be on file with the City of Tulsa before the Special Event occurs. Include the name and date of the event on the Certificate of Insurance.
- Private Property: If your event is taking place on private property, including parking lots, for any amount of time, you may need a Zoning Clearance Permit if a Special Event Permit is not applicable. Please contact the One-Stop-Permit Center at (918) 596-9601. More information on secondary permits is available online. Your event may require approval from the City's Board of Adjustment, the exception to this rule is in the Central Business District (CBD). Upon verification with the Zoning Clearance officer, contact the Board of Adjustment (BOA) at (918) 584-7526. For information go to www.cityoftulsa-boa.org.
On behalf of the City of Tulsa, we thank you for contributing to the spirit and vitality of our community through the staging of your event. Best wishes for a successful event!